💰 Crew Expense Management
Complete guide to retrieving and managing crew member expenses through the FL3XX API
Understanding Expense Types
Retrieve Expenses
Document Management
The Crew Expense API enables partners to retrieve expenses associated with crew members. The API returns detailed information about each expense, including the type, amount, date, and associated crew member.
Important: Only expenses where the crew member has been set in the “Reimbursable To” field will be returned. For detailed request and response schemas, as well as field descriptions, refer to the API Reference.
Understanding Expense Filtering
The Crew Expense API applies specific filtering rules. Some expense types (such as “LANDING” and “PARKING”) are never returned, while others require proper linking to related records (flights, users, duties, and similar) to be included. Expenses with missing or broken links will be excluded from results, even if they match the date range and crew member criteria.
Understanding Expense Types
Learn which expenses are returned and which are excluded
Expenses That Will Be Returned
The following expense types can be returned by the API, depending on their configuration and linking status:
DUTY
ConditionalUser task expenses (e.g., check rides, call-outs). Only returned if properly linked to a duty record.
CREW
ConditionalCrew expenses related to flights. Only returned if properly linked to a user record.
STAFF
ConditionalStaff expenses not related to flights. Only returned if properly linked to a user record.
DEPARTURE_HANDLING / ARRIVAL_HANDLING
ConditionalHandling service expenses. Only returned if properly linked to a flight service record.
FUEL
ConditionalFuel expenses. Only returned if properly linked to a flight service record.
DEPARTURE_CATERING / ARRIVAL_CATERING
ConditionalCatering service expenses. Only returned if properly linked to a flight service record.
DEPARTURE_GROUND_TRANSPORTATION / ARRIVAL_GROUND_TRANSPORTATION
ConditionalGround transportation expenses. Only returned if properly linked to a flight service record.
NAVIGATION_FEE
Always includedNavigation fees. Always returned (no linking required).
VIP_LOUNGE
Always includedVIP lounge expenses. Always returned (no linking required).
PER_DIEMS
Always includedPer diem expenses. Always returned (no linking required).
Expenses That Will Not Be Returned
The following expense types are intentionally excluded from the Crew Expense API:
LANDING
Never ReturnedLanding fees are intentionally excluded from the Crew Expense API and will never appear in results.
PARKING
Never ReturnedParking fees are intentionally excluded from the Crew Expense API and will never appear in results.
Retrieve Expenses
Query crew expenses with filtering and pagination
Document Management
Download expense documents and receipts